Workflow for Processing Deals in SkySlope Books

In this article, we will walk you through the workflow for processing Deals in SkySlope Books!  These steps are also covered in the SkySlope Books - Workflow Training.  Register by clicking here if you haven't attended a session!

  • Before you get started download the Workflow handout by clicking here!

Workflow for Processing Deals

There are 3-5 steps required for processing deals, depending on the workflow for your brokerage.  As you move through these steps, the disbursement statuses will automatically update.  The goal is to move from a disbursement status of "Pending Approval" to "Payments Processed" for all deals!

  1. Review Commission Calculations
  2. Approve Deal 
  3. Send Disbursement Authorization to Title Company/Attorney (if applicable)
  4. Confirm Payments
  5. Processing Remaining Payouts (if applicable)

Step One: Review Commission Calculations (Required)

1. Navigate to the Deal by using the Search bar or by finding the Deal from the All Deals board

2. Once on the Edit Deal page, scroll down to the Transaction Card and confirm the Sales Price and Commission % are correct.  Update if needed.

3. Scroll to the Disbursement Card

  • Review the Deal, Company, and Agent card(s) and determine whether the commission calculations are correct
        • If they are incorrect, first confirm that the sales price and commission % are correct on the Transaction Card.  If they are still incorrect, make any adjustments, as needed.
        • If you need assistance with updating commissions and/or making any adjustments, please reach out to the SkySlope Support team

4. Once the commissions are correct, it is time to approve the deal!

 

Step Two: Approve the Deal (Required)

Complete these steps after confirming the commission calculations are correct:

1. While on the Edit Deal page within a Deal, scroll to the Disbursement Card

2. Click on "Approve" in the top right-hand corner of the card

3. Once successfully approved, the top right-corner of the disbursement card will have the verbiage "Disbursement Approved" and the Approve button will be updated to "Unapprove" 

4. The Disbursement Status for the deal will now be updated to "Pending Payment Confirmation" 

    • This status will be visible in two places:
      • Edit Deal Page: Deal Information card at the top of the page
      • Deal Board: Bottom right-hand corner of the deal when viewing the deal on any Deal Board

 

Step Three: Send Disbursement Authorization to Title Company/Attorney (If applicable)

Note: Depending on your SkySlope Integration settings, copies of the Disbursement Authorization and/or Trade Sheet may automatically upload to the SkySlope > Documents tab after approving the deal

Option 1:  Email/Download from SkySlope Books

1. While on the Edit Deal page within a Deal, scroll to the Disbursement Card

2. Click on the "Disbursement" dropdown

3. Select Email or Download, depending on your preference

 

Option 2: Email/DigiSign from SkySlope

1. Using the Apps menu, navigate to SkySlope and go to the Transaction

2. Click on the Documents tab

3. You may choose to either email from here or you can utilize DigiSign to add signatures and send to all parties

 

Step Four: Confirm Payment Received (Required)

Once you received the closing funds, there are two different ways to confirm the payments, both achieve the same result:

Option 1: Confirm Payment(s) within the Confirm Payments screen

Note: This option allows you to confirm payments for one or multiple deals at a time

1. Navigate to the Left Navigation Bar > Deals > Confirm Payments

2. Locate the Deal or Deals that you would like to Confirm Payment for

3. Double-check the amount displayed matches the amount you received from the closing company

4. Check the box to the left of the Deal(s)

5. Click "Record Payment" and enter all details

6. Click "Confirm Payment Received"

 

Option 2: Confirm Payment within the Deal  

1. While on the Edit Deal page within a Deal, go to the top right-hand corner of the screen and select "Payouts".

2. Go to the "Closing" tab

3. Double-check the amount displayed matches the amount you received from the closing company 

4. Click on the "Confirm Payment Received" button

 

Step Five: Processing Remaining Payouts (If applicable)

Once you received the closing funds, if your brokerage is responsible for processing the commission payouts, this step will need to be completed.  There are two different ways to process remaining payments, both achieve the same result.   

Note: After reviewing Option 1 & Option 2 below, review these articles to see step-by-step instructions and learn all the details about processing payouts!

Option 1: Process Payouts within the Remaining Payouts screen

Note: This option allows you to process multiple payouts at the same time

1. Navigate to the Left Navigation Bar > Deals > Remaining Payouts

2. Locate the Payout(s) that you would like to process Payouts on

3. Double-check the amount to confirm the commission payment is correct

4. Check the box to the left of the Payout(s)

5. The Payout methods will appear at the bottom of the screen, select the appropriate payout option for the Payout(s) selected and follow the prompts to complete the payout

 

Option 2: Process Payment within the Deal  

1. While on the Edit Deal page within a Deal, go to the top right-hand corner of the screen and select "Payouts".

2. Go to the "Remaining" tab

3. Double-check the amount to confirm the commission payment is correct

4. Click on the "Process Payout" dropdown int eh bottom right-hand corner

5. Select the appropriate payout method and follow the prompts to complete the payout

 

Questions? Reach out to our SkySlope Books Support Team!

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