Creating a Recurring Invoice

Recurring Invoices can save you time! Create recurring invoices for individuals or groups. Auto-charging is also available with this feature. In this article, we'll go over:

• How to create a Recurring Invoice
• Add Auto-Charge Settings

Create a Recurring Invoice

1. In the left menu, navigate to Sales. Then go to the Invoices section and select Recurring Invoices.

2. This takes you to the Recurring Invoices page. Click the Create button in the upper right corner.

3. Now you're on the Create Recurring Invoice page. You can enter the following:

1. Title: Name the Recurring Invoice 

2. Repeat Every: Select the frequency at which the invoice will be created

3. Start On: Select the date the recurring invoices should start on

4. End: Select an end date, if applicable.
   

   • None: No end date

   • By: Set the date you want the invoice to end on

   • After: Set the number of occurrences after which you want to end the invoice

5. Draft Period: Selecting a Draft Period will allow you to edit, add to or change invoices before they are finalized. Each draft period applies from the date the invoice is created

6. Auto-recharge [Optional]: If you wish to automatically recharge a recipient for a failed payment, enter the number of days after the invoice is due in the Auto recharge # column. 
   IMPORTANT: This number is the number of natural days from the day after the invoice is due, and will charge the recipient's payment details on file. For example, if the invoice is due on the 15th, an auto charge set to 5 days will automatically charge the recipient on the 20th.  If an auto-recharge is added to #2 or #3, the previous auto-recharge field(s) will be ignored.
7. Notifications: Choose this option to notify recipients if an invoices has not been paid.

8. Unpaid Reminders:  Select if you would like unpaid reminders to be sent to the recipient.

9. Invoice Template:

• • (a) Customer:  Add the individual or group contact that you are sending the invoice to.
  • (b) Auto-Charge Settings: Note: This button will not be available until you create the Recurring Invoice.  After creating, edit the Recurring Invoice to add the auto-charge settings.  Learn how to add auto-charge settings here!
  • (c) Auto-Charging Date: If the customer will be auto-charged, enter the date the auto-charge should be deducted.
  • (d) Allow to deduct from deal: This will allow you to see the invoices on the Edit Deal page and deduct the invoice from the deal.
  • (e) Sales Person: If the recipient is a client, you can add the associated Sales Person. This allows the Sales Person’s manager to track production by the agent
  • (f) Payment Terms: Add the Payment Terms to set your invoice due date. 
    • • This date will determine when a late fee applies.
        • For example, if the payment term is set to NET 15, then the late fee will be added on the 16th day.
      • Payment Terms are only applicable to Open status invoices, they will not be considered if the invoice is in a draft period
  • (g) Late Fee: If you would like to charge a late for invoices, add the fixed late fee along with its associated Product/Service.  
    • • If a late fee is not being charged, enter zero.
      • The product/service is only required if a fee is added.
  • (h) Accepted Forms of Payment: This option is available for brokerages that are utilizing the  Authorize.net and/or Payload Integration.  This designation will allow you to add one or more accepted forms of payment.             
  • (i) Bank Convenience Fee (Payload integration only): The bank convenience fee will be defaulted within the Payload integration and will populate here.  If you would like to override the default setting for either the bank or credit card convenience fee, update here.
  • (j) Items: Add the Product/Service.  Add/Update the Description, Quantity, Rate, Assign to Division, as necessary.

10. After filling out the required information listed above, click Create to complete creating your recurring invoice.

Adding Auto-Charge Settings

Setup Integration:

Auto-charge is available via two integrations, Payload.co or Authorize.net.  Prior to setting up auto-charging, the brokerage will need to set up one of the two integrations.  To learn more, please see the articles below.

• Setting up Money Transfers via Payload.co
• Setting up Money Transfers via Authorize.net

Agent Credit Card/Banking Information:

Credit card/bank account information: There are multiple options for adding credit card/bank account information for auto-charging.

(a) Admins or Agent can add the information ahead of time.  See the articles below for instructions.

• Agents adding Credit Card/Bank Account to SkySlope Books
• Admin adding Credit Card/Bank Account to SkySlope Books 

(b) Admin can have the information on hand prior to following the steps below.

Setting up Auto-Charge on a Recurring Invoice:

First follow the steps above to create a Recurring Invoice prior to setting up auto-charge settings.

1. Navigate to the Recurring Invoice screen and locate the invoice you would like to add auto-charging to. 
    
2. Click on the Recurring Invoice line.
   
   
3. Accepted Forms of Payment: Make sure that the appropriate accepted forms of payment have been added.  Important: The options added here will be available when adding the payment methods.
   
   
   
4. Click on Auto-Charge Settings.
   
   
5. Select the action menu dropdown for the contact you would like to add auto-charge details for and click Create.
   
   
6. Payment Method: Click the dropdown and select the payment method.  Note: The options available under Payment Methods are determined on what is selected in the Accepted Forms of Payment section of the Recurring Invoice, as shown in Step 3 above.   (The billing address and shipping address fields can be ignored.)
7. Credit Card/Bank Account: Complete the appropriate steps based on the two options below and click Submit.

• • If the credit card/bank has been added, the information will be displayed and can be selected for auto-charging.
  • If the credit card/bank account information has not previously been added, it can be added now by the brokerage.

Updated June 11, 2024 15:53